Sixth.  To encourage, by correspondence or otherwise, attendance
    at the exposition of societies and associations of women and the
    holding of conventions, congresses, and other meetings of women.

    Seventh.  To maintain within the grounds during the period of the
    exposition an organization for the relief of women and children
    who may be found in need of aid, comfort, or special protection.

    Eighth.  To receive and officially entertain women when requested
    so to do by the Exposition Company and the Commission.

    Ninth.  To commission members of the board or others, with the
    approval of the Commission and the company, to travel in the
    interest of the exposition, either at home or abroad.

    Tenth.  To provide for the constant attendance, in rotation, of
    at least three members of the board at the exposition grounds
    from April 30 to December 1, 1904.

Eleventh.  To issue bulletins from time to time as the company and the Commission may approve, for the special information of women and the exploitation of their contributions to the success of the exposition.

These suggestions may be supplemented by others, and some of them may be disregarded by you entirely.  They will, however, serve to convey to you the views of the Commission on the general range of work you can, if you wish, undertake to perform, subject only to the limitation that you submit your plan when agreed upon to the Commission and the company for consideration and approval, to the end that harmony may prevail.

Let us not at any time lose track of this one important fact, that the exposition will be enormously expensive at best, and that it does not befit us to look up ways and means of expending money exclusively but to have some regard for the income of the Exposition Company.  Widespread and indiscriminate entertainment of societies will be quite impossible.  Within the scope of your work there should be some committee or subdivision of the board to begin at once to ascertain what different societies, organizations, and women’s congresses could be assembled here, and then bring them in within the scope of your work for submission to the company.  We will gladly submit to the company a plan for the disposal of matters that will involve a reasonable limit of entertainment, and have means placed at your disposal for correspondence, exploitation, and entertainment.  Your committees ought to be at work now and continue diligently at work until the exposition gates open.  After that you will have ample work to do in connection with carrying out the projects you will have previously originated.

The meeting set for April 29 was called by the president of the board one day earlier, and the members met in the Administration Building, exposition grounds, April 28, 1903.